QuickBooks Online Integration

SimplySub + QuickBooks Online

Run your day-to-day subcontracting workflows in SimplySub and send supported accounting records to QuickBooks Online automatically.

  • Sync estimates, invoices, payments, and purchase orders
  • Keep customers and vendors connected between systems
  • Reduce duplicate data entry for your office team
  • Keep QuickBooks updated as work moves forward in SimplySub
Get Started See What Syncs

Run the Job in SimplySub

Keep your accounting in QuickBooks Online.

SimplySub
Jobs, estimates, invoices, payments, purchase orders, and field operations
QuickBooks Online
Accounting, bookkeeping, and financial reporting
Connected Accounting

What SimplySub Sends to QuickBooks Online

Manage the work in SimplySub and keep the accounting side moving in QuickBooks Online without entering the same information twice.

Estimates

Send eligible estimates to QuickBooks Online with customer details, dates, line descriptions, quantities, rates, and totals.

Invoices

Keep supported invoices connected to QuickBooks Online as they move through your billing workflow in SimplySub.

Payments

Send eligible customer payments to QuickBooks Online and apply them to the corresponding invoices.

Purchase Orders

Send purchase orders to QuickBooks Online with vendor details, dates, line descriptions, amounts, and supported notes.

Customers & Vendors

Keep customer and vendor records connected so your financial documents land under the right account in QuickBooks Online.

Products & Services

Map SimplySub catalog items to the appropriate QuickBooks Online Products and Services for cleaner estimate and invoice workflows.

Less Double Entry

Stop Entering the Same Accounting Data Twice

Your team can manage the operational side of the work in SimplySub and send supported accounting records to QuickBooks Online without rebuilding them by hand.

When connected records change in SimplySub, QuickBooks Online can be updated as part of the same workflow.

That means less repetitive entry, fewer opportunities for mismatched information, and a cleaner handoff between your operations and accounting teams.

A Cleaner Accounting Workflow

Less duplicate entry

Stop entering the same estimate, invoice, customer, payment, or purchase order information in two places.

Keep records up to date

Supported changes made in SimplySub can update the corresponding QuickBooks Online record as work moves forward.

Designed to avoid duplicates

SimplySub keeps connected records tied together so routine updates do not create unnecessary duplicates in QuickBooks Online.

Simple Workflow

Keep Working in SimplySub

Your team handles the day-to-day work in SimplySub. Supported accounting records are sent to QuickBooks Online automatically as part of the connected workflow.

1
Work in SimplySub

Create estimates, send invoices, record payments, manage purchase orders, and keep jobs moving from one simple workspace.

2
SimplySub Handles the Sync

When a supported record is ready, SimplySub sends the appropriate accounting information to your connected QuickBooks Online company.

3
Keep Accounting Up to Date

QuickBooks Online receives the connected records your accounting team needs without the usual duplicate entry.

A Better Division of Labor

Run the Job in SimplySub. Keep Accounting in QuickBooks Online.

SimplySub is built around the day-to-day operational needs of subcontractors. QuickBooks Online can continue handling the accounting workflow your office already depends on.

The integration connects those two workflows so field, project, and office teams can use SimplySub without turning accounting software into a jobsite management system.

SimplySub
  • Jobs and projects
  • Customers and vendors
  • Estimates and invoices
  • Payments
  • Purchase orders
  • Field and operational workflows
QuickBooks Online
  • Accounting records
  • Bookkeeping
  • Financial reporting
  • Accounts and categories
  • Products and Services
  • Your existing accounting workflow
Connected Payments

Keep Payments Connected to the Right Invoices

When an eligible payment is applied to an invoice in SimplySub, the payment can be sent to QuickBooks Online and applied to the corresponding invoice there as well. Payments can also be applied across multiple invoices when needed.

Built for Subcontractors

Keep the Field Simple and the Books Organized

Your crews and project team can work in SimplySub without needing to live inside accounting software. Your office can keep QuickBooks Online as the accounting system it already knows and uses.

QuickBooks Online Integration FAQs

Common questions about connecting SimplySub with QuickBooks Online.

Yes. SimplySub supports a one-way integration that sends supported accounting records from SimplySub to a connected QuickBooks Online company.

SimplySub supports QuickBooks Online synchronization for estimates, eligible invoices, fully allocated payments, sent purchase orders, customers, vendors, and mapped Products and Services.

No. The current integration is one-way from SimplySub to QuickBooks Online. QuickBooks Online does not automatically send changes back into SimplySub.

Yes. Eligible estimates can be created or updated in QuickBooks Online, including customer information, dates, line descriptions, quantities, rates, and totals.

Invoices in issued, sent, overdue, partially paid, or paid status can synchronize automatically. Draft and void invoices are excluded from automatic synchronization.

Yes. Recorded or cleared payments can synchronize automatically when they are fully allocated to invoices that already have valid QuickBooks mappings. One payment can also be applied across multiple invoices.

Yes. Sent purchase orders can be created or updated in QuickBooks Online. Draft, closed, and void purchase orders are excluded from the automatic v1 workflow.

SimplySub first checks for an existing mapping. If none exists, it can match one unambiguous existing QuickBooks record or create a new customer or vendor. Ambiguous matches are stopped for review.

SimplySub uses persistent mappings and create-versus-update logic designed to update existing mapped QuickBooks records instead of creating duplicate transactions.

The QuickBooks synchronization runs in the background. SimplySub saves the local transaction first, so users do not need to wait for QuickBooks Online to respond before continuing their work.

Yes. The integration is designed to retain failed work for safe retry, and supported mapped records also have a manual resynchronization path.

Not in the current version. Refund synchronization, partially allocated payments, unapplied payments, payment reversals, and two-way synchronization are outside the current v1 workflow.

The integration is designed to send supported records from SimplySub to QuickBooks Online. Your team manages the operational workflow in SimplySub while QuickBooks Online remains your accounting system.
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Connect Your Jobsite Workflow With QuickBooks Online

Run your subcontracting business in SimplySub and keep supported accounting records moving into QuickBooks Online without entering everything twice.

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Built for subcontractors. QuickBooks Online connected. Less duplicate entry.