Masonry Invoice Template
Download a masonry invoice template to bill labor, brick, block, stone, mortar, reinforcement, scaffolding, equipment, change orders, retainage, and completed work.
Create Clear Invoices for Masonry Work
A masonry invoice gives contractors a structured way to bill for completed labor, brick, concrete masonry units, stone, mortar, grout, reinforcement, flashing, scaffolding, equipment, testing, approved changes, retainage, and other project charges. It helps customers and general contractors understand what work was completed, how quantities were measured, and how the current payment amount was calculated.
This Masonry Invoice Template is designed for masonry subcontractors, bricklayers, block contractors, stone masons, restoration contractors, project managers, accounting teams, and construction business owners responsible for billing new construction, renovation, repair, restoration, and specialty masonry work.
What Is a Masonry Invoice?
A masonry invoice is a billing document issued for completed masonry work, a defined billing period, an approved project phase, unit-priced installation, time-and-material work, restoration work, or a final contract balance. It identifies the customer, project, billing period, work performed, measured quantities, rates, taxes, retainage, prior billing, and amount due.
Depending on the project, the invoice may cover brick veneer, concrete masonry units, architectural block, natural stone, manufactured stone, mortar, grout, reinforcing steel, joint reinforcement, anchors, flashing, insulation, control joints, lintels, scaffolding, cleaning, testing, repairs, or repointing.
When to Use This Template
- Billing commercial brick, block, and stone installations
- Submitting monthly masonry progress invoices
- Billing wall areas by square foot
- Charging for masonry units by each or per thousand
- Billing reinforced or grouted masonry work
- Charging for scaffold, lifts, telehandlers, cranes, or material handling
- Billing restoration, repointing, cleaning, and repair work
- Charging time-and-material or unit-priced extra work
- Requesting stored-material or retainage payments
- Issuing a final invoice after punch-list and closeout work
Who Should Use This Template?
This template is suitable for masonry subcontractors, brick and block contractors, stone masons, restoration contractors, tuckpointing contractors, general contractors, project managers, superintendents, office administrators, and accounting teams.
It can be adapted for brick veneer, structural brick, CMU, reinforced masonry, architectural block, natural stone, manufactured stone, cast stone, restoration, repointing, site masonry, screen walls, parapets, retaining walls, and specialty masonry systems.
What a Masonry Invoice Should Include
| Invoice Section | Purpose |
|---|---|
| Contractor and Customer Details | Identifies the masonry contractor, customer, project, billing contact, license information, and remittance details. |
| Invoice Information | Records the invoice number, billing period, invoice date, due date, payment terms, contract number, and purchase order. |
| Masonry Work Items | Lists brick, CMU, stone, reinforcement, flashing, scaffolding, cleaning, restoration, and related work. |
| Quantity and Rate Details | Shows square feet, linear feet, cubic yards, pounds, each, labor hours, unit rates, and extended amounts. |
| Labor Charges | Separates bricklayer, mason, tender, laborer, operator, restoration, scaffold, and supervision labor. |
| Materials and Equipment | Tracks masonry units, mortar, grout, reinforcement, accessories, scaffold, lifts, hoisting, freight, and delivery. |
| Contract Billing | Summarizes original contract value, approved changes, previous billing, current billing, retainage, and remaining balance. |
| Adjustments | Records taxes, deposits, stored materials, discounts, credits, backcharges, and retainage release. |
| Supporting Documentation | References time sheets, delivery tickets, quantity records, daily logs, photos, testing records, change approvals, and lien waivers. |
How to Use the Template
- Enter the masonry contractor, customer, project, billing contact, and remittance information.
- Assign a unique invoice number and confirm the billing period, invoice date, due date, and payment terms.
- List each masonry system, wall type, elevation, schedule-of-values item, or approved change separately.
- Enter measured quantities, units, labor hours, rates, and extended amounts.
- Separate brick, CMU, stone, mortar, grout, reinforcement, accessories, scaffold, equipment, and subcontractor charges where required.
- Reference the estimate, contract, work order, purchase order, schedule-of-values item, or change order supporting each charge.
- Record prior billing, stored materials, retainage, deposits, credits, taxes, backcharges, and payments received.
- Attach required time records, delivery tickets, quantity measurements, test reports, photos, and change approvals.
- Review quantities, descriptions, and calculations before issuing the invoice.
- Track payment, disputes, retainage, and the remaining balance until the invoice is closed.
A masonry subcontractor submits a monthly progress invoice for a school addition. The invoice bills 7,800 square feet of reinforced CMU, 4,250 square feet of brick veneer, 32 cubic yards of grout, 6,400 pounds of reinforcing steel, flashing and weeps, scaffold rental, and winter protection. It also includes an approved change order for added screen walls, deducts prior billing, applies contract retainage, and references delivery tickets and wall-area measurements.
Best Practices for Masonry Invoices
- Use descriptions that match the contract scope and masonry cost codes.
- Identify the building, elevation, floor, grid, wall type, and phase when useful.
- Show measurable quantities for unit-priced work.
- Separate labor, masonry units, mortar, grout, reinforcement, scaffold, and equipment charges.
- Reference approved change orders individually.
- Reconcile major material charges with purchase orders and delivery tickets.
- Apply retainage and taxes consistently with the agreement.
- Document stored materials separately from installed work.
- Attach required quantity records and supporting documents before submission.
- Preserve revised, credited, disputed, and voided invoice history.
Common Masonry Invoice Mistakes
- Using vague descriptions without wall types, locations, or quantities
- Billing unapproved change work as base-contract work
- Omitting the purchase-order, contract, or schedule-of-values reference
- Failing to separate prior billing from current billing
- Applying the wrong retainage percentage
- Billing stored materials without required documentation
- Failing to deduct credits, backcharges, deposits, or prior payments
- Using inconsistent tax treatment for materials, equipment, and labor
- Submitting scaffold, overtime, or winter-condition charges without authorization
- Closing the invoice before payment and retainage are reconciled
Frequently Asked Questions
What should be included on a masonry invoice?
Include contractor and customer details, project information, invoice dates, payment terms, work descriptions, quantities, units, rates, taxes, retainage, previous billing, payments, and the current balance due.
What units are commonly used for masonry billing?
Common units include square feet of wall, linear feet of flashing or control joints, cubic yards of grout, pounds of reinforcement, each accessory, labor hours, scaffold weeks, and lump-sum amounts.
Can the template support progress billing?
Yes. Track the original schedule-of-values amount, previous billing, current completion, stored materials where permitted, retainage, and remaining balance for each billing item.
How should masonry materials be billed?
List materials by approved quantity or schedule-of-values item. Common entries include brick, CMU, stone, mortar, grout, reinforcing steel, anchors, flashing, insulation, lintels, and accessories.
How should change orders appear?
List each approved change separately with its change number, description, approved amount, prior billing, current billing, retainage, and remaining balance.
Can scaffold and equipment be billed separately?
Yes, when allowed by the contract. Record scaffold erection, rental, relocation, dismantling, mast climbers, lifts, telehandlers, cranes, pumps, mixers, and other equipment as separate line items or schedule-of-values components.
What backup may be required?
Supporting records may include time sheets, delivery tickets, supplier invoices, wall-area measurements, quantity reports, daily logs, photos, test reports, approved change orders, and lien waivers.
When should a final masonry invoice be issued?
Issue the final invoice after the billable scope, cleaning, testing, punch-list work, repairs, closeout documents, approved changes, and contractual billing conditions are complete.
Keep Masonry Billing Clear and Traceable
A structured masonry invoice helps contractors bill completed work accurately, document measured quantities, track approved changes, manage retainage, and maintain consistent project records.
SimplySub can help masonry subcontractors organize customers, jobs, invoices, estimates, change orders, purchase orders, documents, and job-cost information within one workflow.