Tile Invoice Template
Download a tile invoice template to bill tile installation, preparation, waterproofing, materials, labor, equipment, change orders, retainage, and completed work.
Create Clear Invoices for Tile and Stone Work
A tile invoice gives specialty contractors a consistent way to bill demolition, substrate preparation, waterproofing, membranes, tile and stone materials, mortar, grout, trims, labor, equipment, approved changes, retainage, and completed work. Clear line items help customers understand what was installed, where the work occurred, and how the current payment amount was calculated.
This Tile Invoice Template is designed for commercial tile subcontractors, residential tile installers, ceramic and porcelain tile contractors, natural-stone installers, shower and waterproofing contractors, project managers, office administrators, accounting teams, and construction business owners.
What Is a Tile Invoice?
A tile invoice is a customer-facing billing document issued for completed tile, stone, waterproofing, preparation, unit-price, time-and-material, progress, or change-order work. It records the contractor, customer, project, billing period, work descriptions, measured quantities, rates, taxes, retainage, previous billing, payments, and current balance due.
Depending on the project, an invoice may cover demolition, grinding, patching, leveling, backer board, mud beds, waterproofing, uncoupling membranes, crack isolation, floor tile, wall tile, shower tile, mosaics, stone, tile base, thresholds, niches, stairs, mortar, grout, sealant, edge profiles, protection, equipment, punch-list work, and closeout.
When to Use This Template
- Billing completed residential or commercial tile installation
- Submitting progress invoices on larger tile projects
- Billing demolition and existing-tile removal
- Charging for grinding, patching, leveling, wall floating, or mud beds
- Billing waterproofing, uncoupling membranes, or crack-isolation systems
- Billing ceramic, porcelain, mosaic, quarry, glass, or natural-stone work
- Charging for base, thresholds, trims, niches, benches, curbs, and stairs
- Submitting approved unit-price or time-and-material work
- Billing approved change orders for additional preparation, layout, or tile work
- Requesting retainage release or final payment
Who Should Use This Template?
This template is suitable for commercial tile subcontractors, residential tile companies, ceramic and porcelain tile installers, natural-stone contractors, shower and waterproofing contractors, flooring subcontractors with tile divisions, project managers, office administrators, bookkeepers, and business owners.
It can be adapted for multifamily, healthcare, education, hospitality, restaurant, retail, office, residential, municipal, tenant-improvement, renovation, and public-works projects.
What a Tile Invoice Should Include
| Invoice Section | Purpose |
|---|---|
| Contractor and Customer Details | Identifies the tile contractor, customer, owner, general contractor, billing contact, project, and remittance information. |
| Invoice Information | Records the invoice number, billing period, invoice date, due date, payment terms, contract number, and purchase-order reference. |
| Work Areas and Tile Systems | Identifies the building, floor, room, elevation, surface, tile type, manufacturer, product, size, pattern, substrate, and installation method. |
| Demolition and Preparation | Lists tile removal, mortar removal, grinding, patching, leveling, wall floating, mud beds, backer board, and other preparation work. |
| Waterproofing and Membranes | Documents waterproofing, uncoupling, crack isolation, reinforcing fabric, seams, corners, drains, and testing where applicable. |
| Tile and Stone Installation | Tracks floor tile, wall tile, mosaics, showers, stone, base, thresholds, niches, benches, curbs, and stair components. |
| Mortar, Grout, and Accessories | Records setting materials, grout, sealant, backer rod, edge profiles, movement-joint profiles, leveling accessories, and consumables. |
| Labor and Equipment | Separates tile-setting labor, grouting, waterproofing, preparation, material handling, saw work, equipment, lifts, and scaffolds. |
| Contract Billing | Summarizes original contract value, approved changes, previous billing, current billing, stored materials, retainage, and remaining balance. |
| Supporting Documentation | References delivery tickets, waterproofing reports, flood tests, daily logs, time records, equipment logs, photos, and approved changes. |
How to Use the Template
- Enter the contractor, customer, project, billing contact, contract, purchase-order, and remittance information.
- Assign a unique invoice number and confirm the billing period, invoice date, due date, and payment terms.
- List each schedule-of-values item, room, surface, tile system, unit-price item, service ticket, or approved change separately.
- Describe demolition, substrate preparation, waterproofing, tile installation, grouting, sealing, trims, accessories, and closeout as applicable.
- Enter measured quantities using square feet, linear feet, each, labor hours, equipment days, or lump-sum values.
- Separate labor, materials, equipment, subcontractors, freight, testing, and disposal charges where required.
- Record previous billing, stored materials, retainage, deposits, credits, taxes, backcharges, and payments received.
- Attach required delivery tickets, waterproofing records, flood-test reports, time records, daily logs, equipment records, photos, and change approvals.
- Review quantities, rates, tax treatment, retainage, and calculations before sending the invoice.
- Track payment, disputes, credits, retainage, and the remaining balance until the invoice is closed.
A commercial tile subcontractor submits a monthly progress invoice for 7,800 square feet of large-format porcelain floor tile, 4,600 square feet of restroom wall tile, 1,200 square feet of shower mosaics, 1,450 linear feet of tile base, 38 stone thresholds, and completed waterproofing in 24 showers. The invoice separately bills an approved change for additional floor flattening, deducts prior billing, applies contract retainage, and references material delivery tickets, waterproofing inspection records, daily logs, and the approved schedule of values.
Best Practices for Tile Invoices
- Match invoice descriptions to the contract scope and schedule of values.
- Identify the building, floor, room, elevation, surface, tile type, and product.
- Separate demolition and substrate preparation from tile installation when billed independently.
- State quantities and units clearly for floor tile, wall tile, base, thresholds, niches, and stair work.
- Reference waterproofing, membranes, mud beds, and additional preparation separately when appropriate.
- List approved change orders individually.
- Reconcile billed materials with delivery tickets and approved stored-material documentation.
- Apply retainage, taxes, deposits, credits, and prior payments consistently.
- Include supporting records required by the customer.
- Preserve revised, credited, disputed, and voided invoice history.
Common Tile Invoice Mistakes
- Using vague descriptions without room, surface, tile type, quantity, or unit
- Billing unapproved preparation or waterproofing work as base scope
- Failing to separate previous billing from current billing
- Applying the wrong retainage percentage
- Omitting required contract, purchase-order, or schedule-of-values references
- Billing stored tile or stone without supporting delivery and storage documentation
- Failing to deduct deposits, credits, backcharges, or prior payments
- Using inconsistent tax treatment
- Billing quantities that exceed approved contract or change-order quantities
- Closing the invoice before payment, retainage, punch-list, and closeout items are reconciled
Frequently Asked Questions
What should be included on a tile invoice?
Include contractor and customer information, project details, invoice dates, payment terms, work descriptions, quantities, units, rates, taxes, retainage, previous billing, payments, and the current amount due.
What units are commonly used for tile billing?
Common units include square feet for floor and wall tile, linear feet for base and movement joints, each for thresholds and niches, labor hours for time-and-material work, and lump-sum amounts for schedule-of-values items.
Can the template support progress billing?
Yes. Track scheduled value, previous completion, current completion, stored materials where permitted, retainage, and remaining balance for each billing item.
How should substrate preparation be billed?
Identify the preparation performed, such as grinding, patching, flattening, wall floating, mud-bed work, or backer-board installation, along with the location, measured quantity, and approved rate or schedule-of-values item.
How should waterproofing be invoiced?
Reference the approved waterproofing scope, affected area, system installed, membrane or coating type, associated corners and penetrations, testing requirements, and supporting inspection or flood-test records.
Can stored tile and stone materials be billed?
Yes, when permitted by the contract. Record the product, quantity, value, storage location, delivery documentation, lot or shade information where relevant, and any ownership or insurance documentation required by the customer.
What supporting records may be required?
Customers may request delivery tickets, waterproofing reports, flood-test records, purchase orders, time records, daily logs, equipment records, photos, approved change orders, and lien waivers.
When should a final tile invoice be issued?
Issue the final invoice after the billable scope, grout and sealant work, punch-list corrections, protection removal, approved changes, closeout documents, and contractual billing conditions are complete.
Keep Tile Billing Clear and Traceable
A structured tile invoice helps contractors document completed preparation, waterproofing, installation, accessory, and closeout work while maintaining consistent progress-billing and retainage records.
SimplySub can help tile subcontractors organize invoices, jobs, estimates, purchase orders, change orders, documents, daily logs, and job-cost information within one workflow.