Hauling Ticket Checklist
Hauling Ticket Checklist
Quick Summary
A hauling ticket checklist helps crews accurately track material deliveries, exports, and trucking activity on a construction project. Proper ticket management supports billing, production tracking, quantity verification, and project documentation. This checklist is useful for foremen, truck drivers, project managers, superintendents, and office staff responsible for load tracking.
When to Use This Checklist
- During import or export hauling operations.
- For aggregate, soil, asphalt, or concrete deliveries.
- When tracking dump truck activity.
- Before approving trucking invoices.
- During production quantity tracking.
- When documenting subcontractor hauling services.
- At the end of each workday for reconciliation.
Before You Start
- Identify the material being hauled.
- Confirm project name and cost code requirements.
- Verify ticket collection procedures with drivers.
- Assign responsibility for ticket tracking.
- Prepare daily quantity tracking logs.
- Review delivery or disposal locations.
- Verify communication procedures for missing tickets.
Safety Checks
- Verify trucks are entering and exiting approved routes.
- Confirm haul routes are free from major obstructions.
- Monitor loading and unloading areas for safe operations.
- Verify traffic control measures are being followed.
- Ensure drivers know designated staging locations.
- Document any delivery or haul route incidents.
Tools, Equipment, and Materials
- Hauling tickets or scale tickets.
- Daily load tracking log.
- Project cost codes.
- Delivery schedules.
- Driver and trucking company contact information.
- Mobile device or camera for documentation.
- Project daily report forms.
Hauling Ticket Checklist
- Collect a ticket for every load delivered or removed.
- Verify the ticket date matches project activity.
- Confirm project name or project number is correct.
- Verify material type listed on the ticket.
- Review load quantity, weight, or volume.
- Confirm delivery or disposal location information.
- Record truck number or equipment identifier.
- Verify hauling company information.
- Match ticket quantities against project estimates.
- Track cumulative daily quantities.
- Document any rejected or redirected loads.
- Resolve missing or incomplete ticket information.
- Attach tickets to daily reports when required.
- Organize tickets by date, material type, or cost code.
- Review daily totals before approving invoices.
Documentation Needed
- Hauling tickets or scale tickets.
- Daily quantity logs.
- Project daily reports.
- Material delivery records.
- Disposal or dump site receipts.
- Invoice support documentation.
- Photos or notes for unusual loads or discrepancies.
Common Mistakes to Avoid
- Losing tickets before they are recorded.
- Failing to verify load quantities.
- Approving invoices without matching tickets.
- Mixing tickets from multiple projects.
- Ignoring incomplete or missing ticket information.
- Waiting until the end of the week to reconcile loads.
End-of-Day / Final Review
- All hauling tickets have been collected.
- Daily quantities have been reconciled.
- Missing ticket issues have been addressed.
- Project records have been updated.
- Supporting documentation is organized and filed.
- Daily hauling activity is ready for reporting and billing.
Checklist Completion
Project / Job Name
Jobsite / Location
Completed By
Role / Title
Completed Date
Completed Time
Signature
Reviewed / Approved By, if needed
Notes / Follow-Up Items
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