Project Schedule Checklist
Project Schedule Checklist
Quick Summary
A project schedule checklist helps contractors organize work, coordinate crews, and keep jobs moving from start to finish. A clear schedule reduces confusion, helps prevent delays, and improves communication with customers, suppliers, and subcontractors. This checklist is useful for project managers, foremen, office staff, and business owners managing active construction projects.
When to Use This Checklist
- Before work begins on a new project.
- During project planning and kickoff meetings.
- When coordinating multiple crews or subcontractors.
- Before ordering long-lead materials.
- When project milestones need to be updated.
- During weekly project reviews.
- Whenever delays or schedule changes occur.
Before You Start
- Review the signed contract and project scope.
- Confirm project start date requirements.
- Identify key project milestones and deadlines.
- Review customer expectations and completion targets.
- Verify site access requirements and working hours.
- Identify required inspections and approval points.
- Gather drawings, specifications, and project documents.
Safety Checks
- Allow time for required safety meetings and orientations.
- Include safety inspections in the project timeline.
- Schedule high-risk activities with proper planning time.
- Coordinate site access around active work areas.
- Account for weather-sensitive work activities.
- Include time for equipment inspections and maintenance.
Tools, Equipment, and Materials
- Project plans and specifications.
- Contract documents.
- Project schedule template or scheduling software.
- Material lead-time information.
- Crew availability schedules.
- Subcontractor commitments and schedules.
- Inspection and permit requirements.
Project Schedule Checklist
- Define the project start date.
- Define the target completion date.
- Break the project into major phases of work.
- Identify task dependencies between trades and activities.
- Assign responsibility for each major task.
- Schedule required permits and approvals.
- Schedule utility locates and site preparation activities.
- Identify long-lead materials and order deadlines.
- Coordinate delivery dates for materials and equipment.
- Confirm crew availability for each phase of work.
- Coordinate subcontractor schedules and sequencing.
- Schedule inspections and testing activities.
- Include weather-sensitive activities in planning.
- Build contingency time for known project risks.
- Review schedule conflicts and resource limitations.
- Share the schedule with crews and project stakeholders.
- Update the schedule regularly as work progresses.
- Track milestone completion throughout the project.
Documentation Needed
- Approved project schedule.
- Project milestone list.
- Material delivery schedules.
- Subcontractor schedules and commitments.
- Inspection and approval schedule.
- Schedule updates and revision history.
Common Mistakes to Avoid
- Creating a schedule without input from field crews.
- Ignoring material lead times.
- Overbooking crews across multiple projects.
- Failing to account for inspections and approvals.
- Not updating the schedule after project changes.
- Waiting until delays occur before adjusting resources.
End-of-Day / Final Review
- Schedule has been reviewed for accuracy.
- Current project progress has been updated.
- Upcoming milestones have been confirmed.
- Crew and subcontractor schedules have been communicated.
- Potential delays have been identified and addressed.
- Latest schedule version has been distributed and saved.
Checklist Completion
Project / Job Name
Jobsite / Location
Completed By
Role / Title
Completed Date
Completed Time
Signature
Reviewed / Approved By, if needed
Notes / Follow-Up Items
Need another checklist?
Find more free construction checklists at SimplySub.com/checklists.