Visitor Arrival Checklist
Visitor Arrival Checklist
Quick Summary
A visitor arrival checklist helps construction teams manage jobsite visitors in a safe and organized way. It creates a record of who entered the site, why they were there, and what safety information they received. This checklist is useful for foremen, superintendents, project managers, office staff, and anyone responsible for site access.
When to Use This Checklist
- When customers visit the jobsite.
- For vendor, supplier, or delivery visits.
- When inspectors arrive on site.
- For architects, engineers, or consultants.
- During project walkthroughs and meetings.
- Any time a non-crew member enters the jobsite.
Before You Start
- Verify the visitor's name and company.
- Confirm the purpose of the visit.
- Notify the appropriate project contact of the arrival.
- Verify visitor access has been approved.
- Prepare visitor sign-in records.
- Confirm required PPE is available.
- Identify any restricted areas that apply to the visit.
Safety Checks
- Review required PPE with the visitor.
- Explain active work areas and current hazards.
- Review emergency procedures and evacuation routes.
- Identify restricted or prohibited areas.
- Confirm the visitor understands site safety requirements.
- Assign an escort if required.
Tools, Equipment, and Materials
- Visitor sign-in log.
- Visitor badge or identification tag.
- Required visitor PPE.
- Site map or access information.
- Safety orientation materials.
- Visitor contact information records.
Visitor Arrival Checklist
- Record visitor name and company information.
- Document arrival date and time.
- Verify the purpose of the visit.
- Confirm visitor authorization and approval.
- Notify the host or project contact of arrival.
- Issue visitor badge or identification.
- Provide required PPE before site entry.
- Review current jobsite hazards and conditions.
- Explain emergency procedures and assembly locations.
- Identify restricted work areas.
- Verify visitor contact information.
- Assign an escort if required by site procedures.
- Record areas the visitor is authorized to access.
- Document any special instructions or restrictions.
- Confirm visitor understands site expectations before entry.
Documentation Needed
- Visitor sign-in record.
- Visitor contact information.
- Safety orientation acknowledgment.
- Visitor badge assignment record.
- Escort assignment information if applicable.
- Arrival and departure time records.
Common Mistakes to Avoid
- Allowing visitors onto the site without signing in.
- Skipping the site safety orientation.
- Failing to provide required PPE.
- Not notifying the appropriate project contact.
- Allowing access to restricted work areas.
- Missing arrival or departure records.
End-of-Day / Final Review
- Visitor sign-in information is complete.
- Arrival and departure times have been recorded.
- Visitor badges have been returned if required.
- Visitor records have been filed properly.
- Any visitor-related issues have been documented.
- Site access records are complete and up to date.
Checklist Completion
Project / Job Name
Jobsite / Location
Completed By
Role / Title
Completed Date
Completed Time
Signature
Reviewed / Approved By, if needed
Notes / Follow-Up Items
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