Weekly Project Review Checklist
Weekly Project Review Checklist
Quick Summary
A weekly project review checklist helps contractors evaluate project performance, identify issues early, and keep work moving forward. Reviewing labor, schedule, materials, equipment, and costs each week provides a clear picture of job health. This checklist is useful for project managers, foremen, crew leaders, business owners, and office managers.
When to Use This Checklist
- At the end of each project week.
- Before weekly owner or contractor meetings.
- When reviewing project performance with management.
- Prior to submitting weekly status reports.
- When projects experience delays or productivity issues.
- Before scheduling crews for the upcoming week.
- During active project cost reviews.
Before You Start
- Gather daily logs and production reports from the week.
- Review the current project schedule.
- Collect labor hour reports and timesheets.
- Gather equipment usage records.
- Review material deliveries and purchase records.
- Compile project photos and inspection reports.
- Review outstanding issues from the previous week.
Safety Checks
- Review all incidents, injuries, or near misses.
- Confirm weekly safety inspections were completed.
- Review open safety concerns and corrective actions.
- Verify safety meetings were documented.
- Review equipment-related safety issues.
- Confirm hazard corrections have been completed.
- Identify safety priorities for the upcoming week.
Tools, Equipment, and Materials
- Project schedule and milestone tracker.
- Weekly labor reports.
- Equipment usage and maintenance records.
- Material purchase and delivery records.
- Job cost and budget reports.
- Inspection reports and project photos.
- Open issue, RFI, and change order logs.
Weekly Project Review Checklist
- Review completed work and milestones achieved this week.
- Compare actual progress against the project schedule.
- Identify schedule gains or delays.
- Review labor productivity and crew performance.
- Compare labor hours against expectations.
- Review equipment utilization and downtime.
- Verify material deliveries met project needs.
- Identify material shortages or procurement concerns.
- Review project costs against the budget.
- Identify cost overruns or unusual expenses.
- Review inspection results and quality concerns.
- Track open punch list items and corrective work.
- Review RFIs, change orders, and pending approvals.
- Identify risks that may affect next week's work.
- Develop action items and priorities for the upcoming week.
- Communicate review findings to the project team.
Documentation Needed
- Weekly project status report.
- Updated project schedule.
- Labor and equipment reports.
- Job cost reports.
- Project photos and inspection records.
- Issue tracking logs and meeting notes.
- Change order and RFI status records.
Common Mistakes to Avoid
- Reviewing schedule progress without supporting field data.
- Ignoring small delays until they become major issues.
- Failing to track labor productivity trends.
- Overlooking material shortages for upcoming work.
- Not assigning responsibility for action items.
- Skipping documentation of review decisions.
End-of-Day / Final Review
- Weekly review meeting has been completed.
- Project status report has been updated.
- Action items have been assigned and tracked.
- Schedule updates have been communicated.
- Open risks and issues have been documented.
- Next week's priorities and staffing needs have been confirmed.
Checklist Completion
Project / Job Name
Jobsite / Location
Completed By
Role / Title
Completed Date
Completed Time
Signature
Reviewed / Approved By, if needed
Notes / Follow-Up Items
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