Work Completed Checklist
Work Completed Checklist
Quick Summary
A work completed checklist helps crews verify that assigned work has been finished correctly before leaving the jobsite. It creates a clear record of completed tasks, outstanding items, and customer or contractor communication. This checklist is useful for subcontractors, foremen, project managers, crew leaders, and office staff responsible for billing and project tracking.
When to Use This Checklist
- At the end of a workday.
- When a project phase is completed.
- Before requesting payment or submitting an invoice.
- Before scheduling inspections.
- At substantial completion of a project.
- Before turning work over to the customer or general contractor.
Before You Start
- Review the project scope and assigned work items.
- Gather plans, specifications, and work orders.
- Review any approved change orders.
- Confirm crew members have reported completed tasks.
- Gather photos, notes, and inspection records.
- Identify any remaining open items or deficiencies.
Safety Checks
- Verify temporary safety measures remain in place where required.
- Remove unused materials, debris, and hazards from work areas.
- Confirm installed work does not create new safety concerns.
- Secure tools, equipment, and materials before leaving the site.
- Verify required barriers, covers, or protections remain in place.
- Document and report any unresolved safety issues.
Tools, Equipment, and Materials
- Project plans and specifications.
- Work orders or task lists.
- Change order documentation.
- Inspection reports.
- Camera or mobile device for photos.
- Daily logs and crew reports.
Work Completed Checklist
- Verify all scheduled work has been completed.
- Compare completed work to project plans and specifications.
- Confirm approved change order work has been completed.
- Inspect completed work for quality and workmanship.
- Identify any remaining punch list items.
- Verify required inspections have been completed or scheduled.
- Document completed quantities and production totals.
- Take photos of completed work.
- Record materials used and any remaining inventory.
- Verify tools and equipment have been removed or secured.
- Clean and organize work areas.
- Notify the customer, contractor, or project manager of completion.
- Update project schedules and progress reports.
- Confirm work is ready for billing or payment application.
- Document outstanding issues requiring follow-up.
Documentation Needed
- Completed work photos.
- Inspection reports and approvals.
- Daily logs and production records.
- Change orders and supporting documents.
- Material usage records.
- Customer or contractor communications.
Common Mistakes to Avoid
- Assuming work is complete without a final inspection.
- Failing to document completed work with photos.
- Overlooking approved change order work.
- Leaving punch list items undocumented.
- Not communicating completion status to stakeholders.
- Submitting invoices without supporting documentation.
End-of-Day / Final Review
- All assigned work has been verified as complete.
- Photos and documentation have been uploaded or filed.
- Outstanding issues have been documented and assigned.
- Project records have been updated.
- Work is ready for inspection, billing, or closeout.
Checklist Completion
Project / Job Name
Jobsite / Location
Completed By
Role / Title
Completed Date
Completed Time
Signature
Reviewed / Approved By, if needed
Notes / Follow-Up Items
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