Permit Checklist
Permit Checklist
Quick Summary
A permit checklist helps contractors confirm that required permits, approvals, and supporting documents are in place before work begins. Staying organized with permit requirements can help avoid project delays, failed inspections, and unnecessary jobsite disruptions. This checklist is useful for subcontractors, project managers, office managers, and business owners responsible for project setup and compliance documentation.
When to Use This Checklist
- Before submitting permit applications.
- Before mobilizing to a new project.
- When project scope changes require additional approvals.
- Before scheduling inspections.
- During project startup meetings.
- As part of project closeout preparation.
Before You Start
- Review project plans and scope of work.
- Identify permit requirements for the project.
- Confirm project address and jurisdiction information.
- Gather plans, drawings, and supporting documents.
- Verify customer or owner information is accurate.
- Review permit submission deadlines and inspection timelines.
Safety Checks
- Required safety-related permits have been identified.
- Site access restrictions and requirements have been reviewed.
- Temporary traffic control or access permits have been addressed if needed.
- Required inspections have been identified before work begins.
- Jobsite posting requirements have been reviewed.
- Utility coordination requirements have been confirmed.
Tools, Equipment, and Materials
- Permit application forms.
- Project plans and drawings.
- Site maps and property information.
- Contract and scope documents.
- Insurance certificates if required.
- Permit tracking log or project management records.
Permit Checklist
- Project address and owner information have been verified.
- Required permits have been identified for the scope of work.
- Permit applications have been completed.
- Required plans and drawings have been submitted.
- Supporting documents have been attached.
- Permit fees have been paid if required.
- Permit approval status has been tracked.
- Permit numbers have been recorded in project files.
- Permit documents have been distributed to field personnel.
- Required inspections have been scheduled.
- Permit posting requirements have been completed.
- Expiration dates and deadlines have been tracked.
- Permit revisions or amendments have been submitted if needed.
- Inspection results have been documented.
- Final approvals or signoffs have been obtained when required.
- Permit records have been filed in the project folder.
Documentation Needed
- Completed permit applications.
- Approved permit documents.
- Project plans and revisions.
- Inspection reports and approvals.
- Permit fee receipts.
- Correspondence with permitting agencies.
- Final approval or closeout documentation.
Common Mistakes to Avoid
- Starting work before permits are approved.
- Submitting incomplete applications.
- Missing required inspections.
- Failing to track permit expiration dates.
- Not updating permits after scope changes.
- Keeping permit records in multiple locations instead of one project file.
End-of-Day / Final Review
- Permit approvals have been verified.
- Required inspections are scheduled or completed.
- Permit documents are available to the field team.
- All permit-related records have been saved in the project folder.
- Outstanding permit action items have assigned owners and deadlines.
Checklist Completion
Project / Job Name
Jobsite / Location
Completed By
Role / Title
Completed Date
Completed Time
Signature
Reviewed / Approved By, if needed
Notes / Follow-Up Items
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