From daily jobsite inspections to equipment checklists and employee evaluations, SimplySub's Digital Forms system helps subcontractors collect and organize important information without paper forms or disconnected spreadsheets.
Create your own forms from scratch or get started with approximately 30 ready-to-use templates. Your crews can complete forms from their phones or tablets, attach photos, capture signatures, and submit everything directly into SimplySub.
What this Feature Spotlight covers
In this product tour, we walk through the Digital Forms system, including:
- Custom Form Builder: Create unlimited forms with configurable sections, questions, required answers, and conditional logic.
- Starter Form Library: Browse and clone approximately 30 prebuilt templates for safety inspections, daily job reports, equipment maintenance, and more.
- Flexible Question Types: Use text fields, dates, dropdowns, multiple-choice answers, Pass/Fail/NA options, record lookups, photos, file uploads, and digital signatures.
- Mobile-Friendly Forms: Give field crews large, easy-to-tap answer buttons and the ability to capture photos directly from their devices.
- Connected Records: Start forms directly from job records and keep completed submissions associated with the work they document.
- Automated Notifications: Configure email and push notifications for internal team members, customers, and other recipients.
- Administrative Review: Create forms that require supervisors or managers to review and complete additional sections after submission.
- Reporting and PDFs: Download branded PDFs, search submitted forms, filter reports by individual questions and answers, and export results.
Why it matters
Paper inspections, scattered photos, and manually emailed reports make it harder to keep accurate jobsite records. Digital Forms brings those workflows into one place, helping subcontractors document inspections, identify issues, collect signatures, and share information with the right people.
Managers can also use question-level reporting to find specific inspection results, such as equipment checks marked as failed, without manually opening every submission.
Built to stay simple
SimplySub makes form creation flexible without making field data collection complicated. Build a detailed inspection in the office, then give your crew a straightforward, mobile-friendly checklist they can complete with a few taps.
Whether you're documenting jobsite safety, inspecting equipment, or collecting daily reports, Digital Forms helps keep your information organized and accessible within your existing SimplySub workspace.