Managing company vehicles means keeping up with insurance renewals, registration deadlines, and routine maintenance. SimplySub helps subcontractors stay ahead of these responsibilities with automated vehicle alerts that keep important dates and service needs from slipping through the cracks.
What this Feature Spotlight covers
See how to configure vehicle records and automated notifications in SimplySub, including:
- Insurance expiration tracking: Record insurance carriers, policy numbers, and expiration dates to receive automatic renewal reminders.
- Registration expiration tracking: Store vehicle registration information and receive advance notice when registrations are approaching expiration.
- Maintenance monitoring: Track last known mileage, engine hours, and service intervals to identify vehicles that are overdue for maintenance.
- Automated email reminders: Receive expiration notifications 60, 30, 14, and 1 day before expiration, plus a final reminder on the expiration date.
- Flexible notification recipients: Choose which team members receive alerts for each vehicle, making it easy to manage vehicles across different crews or divisions.
- Attention-based filtering: Quickly filter your vehicle list to see which vehicles require attention.
Why it matters
Expired insurance, missed registration renewals, and overdue maintenance can create unnecessary downtime and administrative headaches for subcontractors.
SimplySub gives your team better visibility into vehicle compliance and maintenance without relying on spreadsheets, calendar reminders, or manually checking every vehicle record.
Automated emails include relevant vehicle details and a direct link to the vehicle record, making it easy to identify what needs attention and take action.
Built to stay simple
Setting up vehicle alerts is straightforward. Open a vehicle record, enter the expiration dates or service information you want to track, and select the appropriate notification recipients.
All tracking fields are optional, so you only need to enter the information that matters to your business. Once configured, SimplySub handles the reminders automatically.
It's one less thing to remember and one more way to keep your crews and vehicles ready for work.